Capture the work while the details are fresh
The field record identifies the customer, legal or practical site reference, date, work performed and the basis of the charge. Different pricing units need clear support: acres completed, hours worked, loads moved or a quoted project milestone. Changes agreed in the field are recorded for customer confirmation.
That evidence feeds invoicing and job-cost review. Supplier bills and employee expense records should carry the same job reference, while shared machine costs are handled using an agreed method. A clear process helps the office distinguish missing documents from genuinely unbilled work.
Check the actual activity and worker coverage
Saskatchewan agricultural exemptions are specific; ordinary construction or repair does not become exempt simply because the customer is a farm. WCB treatment also depends on the business activity. Farming and ranching can fall within voluntary coverage, while a separate agricultural service operation may require registration.
Illustrative regional crew example
A Regina-based service business prices a rural job at $14,700 and identifies $5,800 of labour, $3,200 of machine-related costs and $1,100 of purchased materials. Its initial contribution is $4,600 before shared overhead and tax effects. A weather delay creates another $900 of cost, reducing that view to $3,700. The records allow a useful discussion about the next quotation.
Questions about this work
Do farm customers make our services tax-exempt?
No. The supplied service and the applicable exemption conditions determine the result, with separate GST and PST assessments.
Can we assume our WCB status matches the customer’s farm?
No. Your own operation and workers need classification. We help organize payroll and contractor records for that review.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review